Case study: intranet with project rooms in Valencia 2026

In today's business ecosystem, having a modern intranet that integrates project rooms, artificial intelligence, and automation has become a strategic lever for improving productivity and decision-making. A relevant example is the case of a medium-sized company in Valencia that, in early 2026, decided to transform its internal operations. The company operated with disconnected tools, spreadsheets, and manual approvals, leading to recurring errors, slow response times, and limited visibility for management. To address this issue, Q2BSTUDIO designed a solution based on custom software and artificial intelligence, combining AI agents, retrieval-augmented generation (RAG) capabilities, and a personalized web portal that allows business teams to manage workflows without constantly relying on the technical department. The implementation followed a phased approach, starting with an in-depth discovery of existing processes, followed by a minimum viable product (MVP) in less than eight weeks, progressive integration with systems such as SharePoint, Microsoft Teams, and corporate ERPs, and continuous optimization based on key performance indicators. The results were compelling: a 45% reduction in repetitive manual work, a 32% improvement in cycle times, a 28% decrease in operating costs during the first six months, and a process accuracy of 92% compared to the initial 78%. The return on investment was achieved within nine months. This case illustrates how combining AI for businesses with a flexible and secure architecture delivers measurable results without the need to replace legacy systems. Additionally, cybersecurity layers were incorporated with VPN tunneling and private endpoints in Azure, ensuring compliance with GDPR and internal audit policies. Q2BSTUDIO's philosophy is based on offering a management portal that grants autonomy to the client: business users can configure prompts, monitor costs, and operate AI workflows without constant technical intervention. Power BI was also integrated to unify visibility of indicators in executive dashboards. Ultimately, the success of this project demonstrates that the key is not adopting the latest technology, but aligning the technological strategy with real business needs, integrating existing systems, and delivering tangible value in short timeframes. Q2BSTUDIO positions itself as a partner capable of carrying out such transformations in the Valencian Community, leveraging AWS and Azure cloud services, process automation, and deep knowledge of enterprise integration.