In 2026, many companies in Seville are asking how much it costs to replace SharePoint with their own intranet. The answer is not a single number, because the budget depends on scope, integration with existing systems, the required security level and how artificial intelligence is embedded into workflows. A modern intranet is no longer just a document repository: it is a digital operations hub where processes, data, internal communication and business decisions are managed.
Replacing SharePoint does not necessarily mean removing everything that already exists. Many companies choose an intranet built with custom software that connects to SharePoint, Microsoft Teams and Active Directory in order to take advantage of previous investment. Others prefer a complete renewal in the cloud with Azure or AWS. Each strategy produces a different cost range. Therefore, the first step should be a process analysis and a definition of objectives before talking about specific figures.
The cost of a custom intranet project in Seville is made up of several blocks. The first is discovery: understanding how teams work, what information they need, what bottlenecks exist and what metrics must improve. This phase usually lasts one to two weeks and allows building a business case with realistic estimates. Without that previous work, any budget is just a generic guideline.
The second block is experience design and technical architecture. An intranet must be easy to use, fast and accessible from different devices. Navigation, search and access permissions are critical elements. In this phase, roles, approval flows and notifications are defined. The more departments and countries involved, the greater the complexity and, therefore, the required effort.
The third block is integration. An intranet that is not connected to business systems loses a large part of its value. Integrations with ERP, CRM, invoicing tools or human resources platforms require custom development and continuous testing. APIs, webhooks and standard connectors make the work easier, but each system has its own particularities. Q2BSTUDIO approaches this point from its experience in custom software development and complex integration projects.
The fourth block is security and regulatory compliance. In sectors such as healthcare, legal or public administration, data is sensitive and audits are frequent. Role-based access control, activity logs, encryption and protection against data leaks are essential elements. Q2BSTUDIO applies cybersecurity standards in all its solutions and designs secure architectures with encryption in transit and at rest, as well as continuous monitoring.
The fifth block is cloud infrastructure. Organisations in Seville can choose between public cloud, private cloud or a hybrid model. Azure and AWS offer advanced AI, storage, identity and monitoring services. The choice affects both the initial cost and the recurring operating expense. A project with high availability and load balancing will have a larger budget than an intranet hosted on a single server, but it will also offer more reliability and room to grow.
The sixth block is artificial intelligence. An intranet with AI can offer semantic search, automatic document summaries, virtual assistants and agents that automate repetitive tasks. These capabilities require trained or fine-tuned models using company data, connection to Azure OpenAI or AWS Bedrock services, and control layers to avoid incorrect answers. The cost of AI is not only technical: data must be governed, response quality must be measured and human oversight mechanisms must be defined.
Artificial intelligence must also be manageable by the business side. Q2BSTUDIO builds web portals from which business users configure prompts, consult logs, set monthly consumption budgets and activate or deactivate agents without depending on a technical department for every change. This turns AI into an operational tool, not an isolated experiment. Customer autonomy is a fundamental principle in every enterprise artificial intelligence project.
The seventh block is business intelligence or BI. An intranet should provide visibility into the processes it hosts: response times, request volume, employee satisfaction, error rate, cost per process. With Power BI or similar solutions, executives can consult dashboards updated in real time. Including this analytical layer from the beginning raises the initial investment, but multiplies the return because it enables data-based decisions.
The eighth block is deployment, training and support. Publishing the intranet does not end the project. Data must be migrated, teams must be trained, incidents must be resolved and workflows must be adjusted according to real usage. Organisations that dedicate time to this phase achieve higher adoption and, therefore, greater return. An initial MVP can be ready in four to six weeks, and then the system evolves in short iterations guided by usage indicators.
Regarding prices, it is useful to have a reference. An intranet focused on internal communication and document management usually ranges between 5,000 and 25,000 euros, depending on the number of users and the level of integration. A more complete project, with process automation, AI, dashboards and connectors to ERP or CRM, can exceed 40,000 euros. These ranges are indicative; the final budget is set after a feasibility study and a written proposal.
Profitability is measured on several fronts. A well-designed intranet reduces information search time, eliminates manual tasks, accelerates approval flows and improves employee experience. Projects executed with agile methodologies and with a prior business case usually recover the investment in a six to twelve month horizon. Some organisations report significant reductions in operating costs thanks to automation and data centralisation.
For a company in Seville, choosing Q2BSTUDIO means having a local team that understands both technology and business context. It does not simply install a platform: it designs a custom intranet, integrates it with the existing ecosystem, applies cybersecurity criteria, deploys cloud infrastructure and builds AI agents with a practical sense. In addition, its results-oriented approach includes clear metrics and dashboards so management can see the real impact.
In short, replacing SharePoint with an intranet in Seville in 2026 is a strategic investment that can be planned with clear costs and tangible return. The key is to properly define the scope, prioritise critical integrations, demand security and bet on an open architecture that allows incorporating AI and data analytics over time. With the right technology partner, the project stops being a cost centre and becomes a platform that drives productivity across the entire organisation.
