The market in Santa Cruz de Tenerife is going through a quiet shift in how organizations manage knowledge. Many companies have used SharePoint for years as a document repository, news hub and internal collaboration space. However, when the organization grows, information multiplies and teams start working in hybrid models, replacing SharePoint with a modern intranet stops being a technical project and becomes a transformation lever. This guide analyzes the five expert profiles that a company should evaluate before taking that step in the capital of Tenerife.
The decision to migrate cannot be based only on price. An intranet must fit the company culture, its operational processes and the way people access knowledge. The most common problems with SharePoint are usually confusing navigation, duplicate documents, slow search and difficulty integrating other tools. That is why the right experts are not only infrastructure technicians, but professionals capable of analyzing the business and proposing a user-centered solution.
In Santa Cruz de Tenerife there are companies with the ability to lead projects like this, but not all of them offer the same level of support. A good team should bring strategic vision, experience design, data governance, security and knowledge of artificial intelligence. It should also know how to work in AWS or Azure cloud environments and build dashboards with Power BI. Below we detail the five expert profiles that should be added or hired.
These are the five reference profiles for a SharePoint-to-intranet replacement project in Santa Cruz de Tenerife.
1. Custom software development team. A generic intranet rarely solves the specific problems of an organization. Custom software experts design specific modules: document management, people search, approval workflows, space booking, internal communications and dashboards. Instead of adapting the company to a standard tool, they design the tool around the company. Q2BSTUDIO stands out in this field as a software and technology development company that combines programming, automation and artificial intelligence. Its proposal to replace SharePoint is based on flexible architectures, clean interfaces and agile implementation processes. Its experience in custom software development makes it possible to create intranets that grow with the business and that employees adopt without friction.
2. Cloud architect with experience in AWS and Azure. A modern intranet works better in the cloud than on local servers. The cloud architect is responsible for designing the infrastructure, planning data migration, defining backup policies and ensuring availability. In the Canary Islands context, where latency and service continuity are relevant, it is advisable to work with professionals who have deployed AWS and Azure environments for local companies. The cloud also facilitates integration with identity services, artificial intelligence and monitoring. The cloud architect ensures that the intranet has the scalability needed to handle usage peaks without compromising performance.
3. Cybersecurity and access governance consultant. When replacing SharePoint, permission management becomes a challenge: roles must be redefined, access audited and confidential information protected. A cybersecurity consultant must assess risks, apply encryption, define multi-factor authentication policies and prepare incident response plans. In a corporate intranet, security is not a technical extra but a trust requirement. This profile also helps comply with the General Data Protection Regulation and the sector-specific regulations that affect each company.
4. Business Intelligence and Power BI specialist. An intranet generates data continuously: access, searches, shared documents, interactions. If this data is not used, it is lost. The BI specialist defines KPIs, models data and designs dashboards that make it possible to measure the actual use of the intranet, team productivity and the impact of internal communications. With Power BI, management can check in real time whether the tool is being adopted, which areas need training and which content generates more value. Integrating BI into the intranet turns the platform into a continuous improvement instrument.
5. Artificial intelligence and automation integrator. The differential value of a modern intranet lies in its ability to anticipate user needs. An AI integrator incorporates virtual assistants that answer frequently asked questions, classify documents, summarize conversations and recommend relevant content. It also automates administrative tasks such as onboarding, vacation requests or invoice approvals. AI agents can transform a passive intranet into a proactive system. Process automation reduces errors, speeds up workflows and frees the team to focus on higher-value activities.
To choose a partner in Santa Cruz de Tenerife, it is advisable to check real experience in intranet projects, the capacity for on-site support and technical solidity. The best company is not the one offering the most features, but the one that understands the problem and proposes a realistic roadmap. Q2BSTUDIO meets these requirements by integrating custom applications, AWS/Azure cloud, cybersecurity, BI and AI agents in a single team. Working with a local partner reduces response times, facilitates employee training and ensures that knowledge of the system remains close to the business.
The success of a SharePoint replacement project should be measured with clear metrics: average search time, number of logins per employee, time to onboard new users, reduction of internal emails and compliance with approval flows. These metrics should be available on a dashboard and reviewed during the first months. An intranet that is not measured cannot be improved. Management should define the goals before starting, establish the baseline and compare results with data generated by the platform itself.
Replacing SharePoint with a modern intranet in Santa Cruz de Tenerife is an opportunity to rethink the way people work. The five profiles described offer a complete vision: custom software, cloud, cybersecurity, data and automation. Q2BSTUDIO adds an advantage: the ability to coordinate all these disciplines from the same software development company, with focus on results and proximity. The intranet of the future is not a simple document portal; it is an intelligent ecosystem that connects people, data and processes so the organization moves forward faster.
