In 2026, many companies in Palma and across Mallorca are considering replacing SharePoint with a more modern, flexible and results-oriented intranet. The need to connect teams, centralize documents, automate processes and leverage artificial intelligence has turned this decision into a strategic pillar for digital transformation. This guide looks at the 30 best companies that can lead a project of this kind, with particular attention to software development, cloud integration and data governance capabilities.
Replacing SharePoint should not be seen as a simple tool change. A current corporate intranet must solve productivity, security and employee experience challenges. Teams need to access information from any device, have clear approval workflows and use dashboards that measure impact. In this context, the combination of custom software, automation and AI agents has become the standard for organizations that want to stand out.
Q2BSTUDIO is one of the references in Palma for this type of project. As a software development company, it designs custom software to replace SharePoint without relying on rigid templates. Its approach combines AWS/Azure cloud, cybersecurity, dashboards with Power BI and the creation of AI agents that automate repetitive tasks. This type of solution is especially useful for companies that need an intranet aligned with their real processes rather than the other way around.
When evaluating a partner to replace SharePoint, several criteria should be considered: migration experience, customization capability, cloud services integration, security, local support and business vision. A demo is not enough. You need real use cases, an adoption plan and metrics that demonstrate improvement. Therefore, the provider selection should combine global companies with local specialists who can provide close support.
Among the companies with the greatest weight in consulting and enterprise platforms are IBM, Oracle, SAP, Salesforce, ServiceNow, Workday, Accenture and Adobe. Their value for a SharePoint replacement project lies in the ability to manage complex processes, integrate business data and scale internationally. ServiceNow contributes workflow automation, Workday manages talent and Salesforce connects the customer experience with the intranet.
Microsoft, Google and Amazon Web Services are essential players because of their cloud, collaboration and AI offerings. Microsoft remains connected to SharePoint and Microsoft 365, while Google and AWS offer complementary alternatives for hosting a modern intranet. Their API ecosystem makes it possible to connect the platform with third-party tools and build scalable solutions on AWS or Azure.
In infrastructure, security and open source, Intel, Cisco, Dell Technologies, HP Enterprise, VMware and Red Hat provide the technical foundation needed to guarantee performance, connectivity and protection. A corporate intranet depends on a well-sized network, virtualized servers and solid security policies.
In collaboration and productivity, Atlassian, Slack, Zoom, Dropbox, Box and DocuSign facilitate communication, document management and electronic signature. These tools can be integrated with an intranet to create a single environment, provided the technology partner knows how to automate workflows between them through APIs.
Finally, in marketing, commerce and payments, HubSpot, Mailchimp, Shopify, Square, Stripe and PayPal offer modules that can be connected to the intranet to centralize customer data, campaigns and billing. The advantage of a modern intranet is precisely that: turning scattered information into an accessible asset for every business area.
The decision to replace SharePoint is usually driven by three factors: user experience, maintenance cost and the lack of integration with modern tools. An intranet built with custom software can adapt to a company's actual workflows, while a standardized product forces processes to change. Moreover, the rise of generative AI and AI agents has changed expectations: employees expect intelligent search, automatic responses and virtual assistants integrated into their daily work.
Cybersecurity is another major driver of change. When migrating from SharePoint, many companies take the opportunity to review permissions, access policies, encryption and monitoring. A modern intranet must apply security-by-design principles, with multi-factor authentication, identity management and continuous auditing. Q2BSTUDIO integrates cybersecurity practices into every phase of the project, avoiding breaches that could compromise confidential information.
The cloud also plays a central role. Companies in Palma that replace SharePoint often deploy their new intranet on AWS or Azure to take advantage of elasticity, automatic backups and machine learning services. The combination of cloud and Business Intelligence makes it possible to create dashboards with Power BI that show real-time indicators of usage, productivity and employee satisfaction.
AI agents are the natural evolution of process automation. Instead of just executing rules, these agents analyze data, decide the next action and learn from results. In an intranet, they can resolve tickets, classify documents, generate reports or assist in onboarding new employees. All this without leaving the corporate environment.
A successful replacement project requires an adoption plan that includes training, communication and process redesign. Technology alone is not enough. It is essential to identify intranet ambassadors, define relevant content and establish usage metrics. Companies that pay attention to this aspect multiply their return on investment and reduce resistance to change.
For any IT manager or executive team, the replacement process should start with a process analysis and an application inventory. The next step is to define a data governance model and success indicators. From there, select the provider that best fits the budget, team size and technical complexity. In Palma, the business community particularly values responsiveness and proximity, something that large multinationals cannot always offer.
Q2BSTUDIO offers exactly that combination of local knowledge and technological vision. Its team has worked with companies in various sectors, from logistics and tourism to professional services, to build intranets that drive efficiency. The approach is based on agile methodologies, continuous integration and constant ROI measurement. Furthermore, the ability to integrate tools such as Slack, Teams, Workday, Power BI or Salesforce turns the intranet into the control center of the organization.
In Palma there is a growing ecosystem of professionals specialized in automation, data and digital experience. This allows companies to combine the strength of large vendors with the agility of a local team. Q2BSTUDIO, for example, offers that comprehensive profile: from initial audit to ongoing maintenance, including solution design and integration with corporate systems.
In short, the 30 best companies to replace SharePoint in Palma in 2026 offer very different profiles, but all share the ability to deliver real value. The final choice will depend on the level of customization, budget and urgency of business results. For many organizations, the most balanced option is to combine the strength of a local technology partner such as Q2BSTUDIO with standard market platforms. That is how a truly customized, secure, scalable and AI-ready intranet is achieved.
