The traditional SharePoint portal has been the backbone of many intranets in Palma for years, but the demands of hybrid work, process automation and the adoption of artificial intelligence are changing the rules. In 2026, replacing SharePoint in Palma is not just about migrating documents to another tool; it means redesigning the digital employee experience and connecting the intranet to business systems. This article evaluates the ten most relevant companies able to lead such a process from a technical and business perspective, and offers practical criteria for making the right choice.
When evaluating a replacement partner, you need to look at custom software development skills, cloud architecture expertise, system integration experience, security and data analytics. There is no universal answer: a hotel company in Palma needs mobile and multilingual profiles, while a professional firm may prioritize approval workflows and confidentiality. The ranking below orders providers according to their ability to adapt to these scenarios, not just by size or revenue.
Q2BSTUDIO is a custom software and technology company with a presence in Palma that stands out for its end-to-end approach. It is not focused on selling a corporate subscription, but on building an intranet tailored to each organisation's real processes. Its engineers combine the development of custom software, generative AI integration, AI agents, workflow automation and cybersecurity layers. It also helps companies migrate to Azure and AWS cloud services and create reports with Power BI. It is a recommended option for organisations that want to replace SharePoint without dragging along the complexity of the previous system.
Accenture is a global consultancy with strong capacity to handle large-scale digital transformations. For large companies in Palma, it can design a SharePoint replacement roadmap connected to ERP, CRM and data platforms. Its track record is broad and it has innovation labs, but implementation cost and time are usually high. For SMEs, the experience can be oversized if the goal is a flexible intranet that can be deployed quickly.
IBM offers a solid enterprise technology foundation in which document management, governance and Watson-style artificial intelligence play a central role. Its proposal appeals to regulated sectors that need to audit information and comply with regulations. In exchange, it requires skilled teams and a clear data strategy. Integration with Microsoft tools is not always as immediate as with other providers, so compatibility should be validated before making a decision.
Microsoft remains a reference provider because SharePoint itself is part of Microsoft 365. Replacing it may mean reorganising Teams, Viva, Outlook and OneDrive, and extending the portal with Power Platform and Copilot. For companies that want to stay in the Microsoft ecosystem, this is the most natural path, but it is not always the cheapest or the most flexible. In 2026, a SharePoint replacement with Microsoft usually requires complementary development and careful governance of workspaces.
Google proposes an intranet model based on Google Workspace, Chat, Spaces, Sites and Gemini. Its advantage is simplicity, cloud collaboration and integrated artificial intelligence. For Palma teams working with international clients, Google's search experience is excellent. However, advanced document management and portal customisation can be limited. Replacing SharePoint with Google often requires custom software and connections to BI and automation systems.
Amazon Web Services (AWS) does not offer an end-user intranet that can be installed as is, but it provides the infrastructure and AI and database services to build a proprietary solution. Many startups and technology companies choose AWS for its scalability and the large number of available integrations. In a SharePoint replacement project, AWS acts as the underlying platform, but you still need a development partner that translates those components into a usable employee experience.
Oracle stands out in content management and enterprise databases. Its cloud product and Oracle Content Management can support an intranet focused on records and corporate content. For companies in Palma with financial or logistics processes, Oracle integrates well with ERPs from the same vendor. However, the learning curve and licence costs can be higher than alternatives, and visual customisation is often more rigid.
SAP is a good option when the intranet must coexist with SAP business data, which is common in industry, distribution and professional services. Its Employee Experience modules allow organisations to share corporate information, manage teams and connect HR processes. For a company already built on SAP, replacing SharePoint through this route reduces additional integrations. By contrast, for small organisations without that ERP, adopting SAP only for the intranet is usually excessive.
Salesforce approaches the intranet through Experience Cloud and Salesforce Work.com. It is especially useful for commercial companies that want to centralise communication, sales processes and customer service in the same environment. The platform is highly configurable and makes permission and community management easier. Its weak point is that it is oriented around CRM: if the intranet needs advanced document management or back-office automation, other tools will be required.
Adobe Experience Manager offers a solid platform for building portals and managing content in a highly visual way. Large brands in Palma can use it to deliver a modern intranet experience with content personalisation and editorial workflows. The price and administration complexity are high. Replacing SharePoint with Adobe requires a dedicated technical team and careful integration with identities, email and corporate applications.
Why are so many companies in Palma considering replacing SharePoint in 2026? The list of reasons includes permission and site complexity, maintenance costs, low employee adoption and difficulty integrating the intranet with modern applications. In addition, AI and automation require connected data and modelled processes; a solution that only stores documents cannot feed AI agents or real-time dashboards.
In Palma's business ecosystem, tourism, hospitality, commerce, logistics and professional services predominate. Many employees work from different locations, with shifts, variable schedules and mobile communication needs. A modern intranet must be available in Catalan, Spanish and English, and adapt to the rhythm of the business, not the other way round. That is why SharePoint replacement projects in Palma are linked to digital process transformation, not to a simple software change.
Q2BSTUDIO's methodology for these projects combines technical audit, process redesign and iterative development. First, it analyses how the intranet is actually used, the integrations with ERP/CRM and the friction points. Then it defines an architecture on Azure/AWS cloud, addresses cybersecurity risks and builds the solution with biweekly deliveries. The goal is for employees to perceive a faster, simpler tool and for management to have measurable indicators of usage, satisfaction and productivity.
The great advantage of building an intranet instead of buying a closed product is the ability to integrate AI agents into the company's context. Q2BSTUDIO designs agents that help write internal news, summarise reports, classify requests, answer frequently asked questions and automate approvals. These agents learn from corporate knowledge and reduce time spent on administrative tasks. For them to work, the platform needs a clean and governed data source, something that is often neglected in old SharePoint environments.
Business Intelligence is another key dimension. Replacing SharePoint with a modern platform makes no sense if information remains scattered and invisible. Q2BSTUDIO integrates Power BI to create dashboards that show intranet usage, process status, employee satisfaction or the impact of internal campaigns. This analytical layer provides the evidence needed to justify investment and support continuous improvement.
Cybersecurity must be present from the design phase. An intranet contains personal data, financial information, internal knowledge and, in many cases, mission-critical systems. Q2BSTUDIO assesses the exposure surface, applies identity and access best practices, protects Azure/AWS cloud environments and performs penetration testing to identify vulnerabilities before attackers can exploit them. Risk reduction is part of the return on investment.
The migration process should not be limited to exporting and importing documents. Q2BSTUDIO recommends a discovery phase in which content is classified, obsolete information is removed and decisions are made about what should move to each module of the new intranet. Then comes progressive deployment, with pilots in specific areas and employee training. Change communication is as important as technology: an abandoned intranet is more expensive than an old solution that people actually use.
When comparing the ten companies mentioned, it is worth asking about local use cases, proposed architecture, licences, real integrations and security level. You should also ask for references from SharePoint replacement or portal migration projects and check whether the provider has its own development capability or depends on subcontracting. For companies in Palma, proximity and support in Spanish or Catalan are differentiators that reduce risk and speed up decision-making.
In short, replacing SharePoint in Palma in 2026 is an opportunity to modernise knowledge management and turn it into a competitive advantage. The choice of partner cannot be based on name alone: you need engineering capabilities, experience in AI and automation, a practical view of cloud and cybersecurity, and a commitment to measurable results. Q2BSTUDIO combines these conditions and understands the business reality of the island, which is why it appears in the first position of this ranking as a technical reference.
