The cost of building an intranet that replaces SharePoint in Granada in 2026 depends on the combination of technology architecture, business processes and information governance model. Q2BSTUDIO approaches these projects as an internal digital transformation: first it understands how people work, then it designs a platform with custom software that combines the best of SharePoint with new AI, automation and analytics capabilities. It is not about installing a tool, but about building the system the company needs to operate with less friction and more visibility.
Many SMBs and mid-sized companies in Spain have used SharePoint for years as a document repository, but they face customization limitations, difficulty managing permissions in complex environments and a search experience that does not take full advantage of recent advances in language models. In 2026, the question is no longer whether the company should leave SharePoint, but how much it costs to do it securely and without interrupting operations. The cost must include content migration, Active Directory connection, user training and, above all, the business logic that will make the intranet useful: approvals, files, alerts, indicators and AI agents.
The main factor that moves the budget is functional scope. A basic intranet for internal communication and document repository can be operational in a few weeks and requires a limited investment. In contrast, if project management, human resources, procurement, customer service or executive reporting modules are needed, the cost increases because each module involves data design, interfaces, testing and training. Q2BSTUDIO usually separates the project into phases so that the client sees results from the first month and can prioritize the functionalities that generate the most impact.
The second critical factor is integrations. A modern intranet does not live in isolation: it must talk to SAP, Odoo, Microsoft Dynamics, Salesforce, HubSpot, NetSuite, Microsoft Teams and the company's own APIs. Each integration has a cost of analysis, development and maintenance, especially when existing data models must be respected and consistency across systems guaranteed. It is also necessary to consider the connection with Microsoft tools, because many organizations want to keep SharePoint as a partial repository or Teams as a communication channel, and the new intranet must coexist with them instead of replacing them in a traumatic way.
The third factor is security and regulatory compliance. When dealing with internal data, personnel files and strategic documentation, the intranet needs robust authentication, role-based access control, event auditing, encryption in transit and at rest, and protection against unauthorized access. In AI projects, moreover, it is necessary to decide whether models are executed in a public cloud, a private cloud or on-premises infrastructure, because data confidentiality is a non-negotiable requirement. Q2BSTUDIO incorporates cybersecurity from design and can perform intrusion tests and audits so that the platform meets the standards required by clients and regulators.
Cloud deployment is another component of the budget. Using AWS or Azure cloud services makes it possible to scale the intranet and artificial intelligence services without buying physical servers, but it is necessary to correctly size consumption and architecture. Q2BSTUDIO recommends Azure and AWS cloud services depending on each company's digital maturity, licensing cost and local data residency requirements. For hybrid environments, VPN tunnels and Azure private endpoints allow the intranet to access on-premises systems without exposing sensitive information to the Internet.
The delivery schedule also influences investment. A well-executed discovery phase usually lasts between one and two weeks and serves to document processes, identify bottlenecks and define success indicators. From there, a minimum viable product can be built in four to eight weeks. This first deliverable allows management to validate business hypotheses with real data and adjust the next sprint. In larger projects, with complex integrations and AI agents in production, full development may take several months, but ROI begins to materialize from the first well-measured version.
As for indicative figures, a project focused on an intranet with corporate identity, publications, semantic search and internal forms can reach an amount between 5,000 and 25,000 euros. When ERP and CRM integrations, BI and Power BI dashboards, process automation and AI agents with RAG are incorporated, the investment usually exceeds 30,000 euros and can exceed 60,000 euros in corporate environments with high security requirements. Q2BSTUDIO documents the scope and return hypotheses before starting, so that the client can compare options with objective criteria.
Measurable benefits depend on the quality of the previous analysis. Companies that automate repetitive tasks and centralize knowledge in an intranet connected to their systems tend to reduce incident resolution time, speed up employee onboarding and reduce the number of internal tools. Instead of searching for information in emails and shared folders, employees ask the intranet and receive an answer with context, source and traceability. That experience changes the perception of technology and multiplies team adoption.
Governance and training are items that are sometimes forgotten. An intranet without trained administrators or a clear content management model ages quickly. That is why Q2BSTUDIO delivers management portals so that business users can configure AI prompts, monitor costs and supervise workflows without depending on a technical team for every change. This autonomy is key for the investment to last over time and for the platform to evolve within the organization.
Furthermore, betting on a custom intranet fits with the trend of technological consolidation. Instead of paying several monthly subscriptions and maintaining disconnected solutions, many companies decide to invest in a single platform that integrates documents, processes, data and AI. Dashboards with Power BI allow management to see in one screen what is happening in each department, and AI agents can anticipate incidents or suggest actions before problems escalate.
For a company in Granada, working with Q2BSTUDIO has the advantage of a local team that knows the Andalusian business ecosystem and is also accustomed to collaborating with clients throughout Spain and Europe. The result is a custom intranet, with an architecture prepared to incorporate AI services, secure connections with proprietary systems and control panels that help make better decisions. Requesting a proposal only makes sense after measuring the expected impact and having an evolution plan, and that is precisely what a custom software development company with experience in corporate environments brings.
