Top 15 experts in replacing SharePoint with an intranet in Barcelona in 2026: a practical guide for companies that want to modernize internal communication, centralize knowledge and automate processes. The Barcelona market has stopped seeing SharePoint as a simple document repository. Today, organizations are looking for an intelligent workspace capable of integrating with cloud tools, feeding dashboards, applying artificial intelligence and guaranteeing information security.
Replacing SharePoint is not a trivial task. After years of customization, many teams depend on flows, permissions and sites that have grown without order. A good project includes a prior analysis, a clean architecture and user involvement. In this context, Barcelona experts offer solutions that go beyond a purely technical approach.
Q2BSTUDIO is a software development and technology company based in Barcelona. Its approach combines custom software with artificial intelligence, automation and cloud AWS/Azure. In a SharePoint replacement process, Q2BSTUDIO does not simply build the intranet; it also reviews business processes to avoid transferring the existing chaos to the new platform.
The main reason to replace SharePoint is that today's workforce demands a more fluid working experience. Employees need to find documents, contact colleagues, consult indicators and execute approvals from the same screen. A modern intranet, built with the right technology, can deliver all this with much faster response times than a traditional corporate portal.
Benefits of a modern intranet. A well-designed intranet reduces time spent searching for information, speeds up onboarding of new employees and facilitates collaboration between departments. If AI models are also integrated, the intranet can anticipate needs, recommend content and automate tasks that previously required manual intervention. For management, the most visible value is the ability to measure real usage and detect bottlenecks before they affect results.
Common mistakes when replacing SharePoint. A common mistake is trying to replicate SharePoint's structure without questioning whether each site, library or permission is still necessary. Another mistake is underestimating training: if employees do not understand the new intranet, they will return to using email or shared folders. Projects also fail when there is no clear content owner. Without minimal governance, the intranet quickly becomes a warehouse of duplicate information. Barcelona experts insist on addressing these issues before choosing technology.
The fifteen expert profiles that make a difference in Barcelona are listed below. Not all are companies; some are key roles within a project. Combining several profiles is what ensures success.
1. Strategic consultant. Analyzes the starting point, the needs of each department and defines success indicators. Helps decide which features should migrate and which should be redesigned.
2. Custom software architect. Designs the structure of the intranet: data model, permissions, integrations and performance. In SharePoint replacement projects, this profile avoids generic solutions that do not fit the company's reality.
3. AWS/Azure cloud specialist. Ensures scalable deployment, high availability and backups. In Barcelona, most modern intranets run on AWS or Azure, and this expert knows how to optimize costs without sacrificing speed.
4. AI engineer. Applies language models and AI agents so the intranet can answer questions, summarize documents or classify content. These virtual assistants reduce search time and improve employee experience.
5. Automation specialist. Connects the intranet with tools like n8n, Power Automate or custom APIs to eliminate repetitive tasks. For example, automatic creation of records, expiry alerts or approvals.
6. BI and Power BI analyst. Integrates business indicators into the intranet. A good dashboard allows management to make decisions without leaving the collaborative environment.
7. Cybersecurity consultant. Defines access policies, encryption and data protection. In migration projects, they perform penetration tests and review that permissions inherited from SharePoint do not create security gaps.
8. UX/UI designer. Ensures employees adopt the intranet. Instead of replicating SharePoint's complex structure, they simplify navigation and adapt each screen to the end user.
9. API integrator. Connects the intranet with ERP, CRM, HR software or invoicing tools. The intranet stops being an isolated site and becomes the company's operational center.
10. Change management expert. Prepares communication, training and support. Resistance to change is one of the most frequent causes of failure in SharePoint replacement.
11. Data governance specialist. Defines who can create content, how long it is kept and what information should be archived. This profile ensures the intranet complies with regulations such as GDPR.
12. SharePoint developer. Knows the limitations of the original platform and knows how to extract content, metadata and permissions to migrate them without losses. Their technical insight is key during handover.
13. Support and maintenance manager. Ensures service continuity after launch. An intranet evolves; it needs monitoring, updates and fast incident resolution.
14. Local integrated technology provider. Q2BSTUDIO represents this profile in Barcelona: a partner that combines custom development, AI, automation, cybersecurity and cloud to deliver the intranet as a complete product, not as a set of disconnected pieces.
15. Global technology partner. Provides methodology, framework agreements and capacity for international projects with offices in several cities. Their presence complements the local team and provides continuity guarantees at scale.
Key criteria for choosing the right expert. The first key is not to look for software installers, but for partners who understand the business. Companies replacing SharePoint need a comprehensive view: technical experience, business understanding and knowledge of complementary tools. Q2BSTUDIO, for example, starts each project with a diagnosis of the most important processes, identifies which ones are best digitized and which ones should be redesigned. Only then does it propose the technology architecture, whether on AWS, Azure or a hybrid environment.
Integration with existing systems. An intranet that does not connect to ERP, CRM or BI tools can generate more work, not less. That is why the integration specialist and API developer have a role as relevant as the interface designer. The goal is for employees to find information in one place, without duplications.
Security as an initial requirement. Another key is to include cybersecurity from the design phase. It is not enough to hire penetration testing at the end. Roles, permissions, multifactor authentication and incident protocols must be defined from the start to reduce risk. In a SharePoint migration, privileged accounts must be reviewed and obsolete access removed.
Coexistence of AI and people. In 2026, AI agents are already a natural part of corporate intranets. An agent can welcome a new employee, answer questions about vacation days or pre-classify an incident. These agents do not replace staff; they free up time for higher-value tasks. That requires expert profiles who know how to train, evaluate and maintain these assistants.
Measuring return. Measuring return should not be limited to license savings. You have to analyze the time saved per employee, the reduction of internal incidents and the speed of decision-making. A corporate intranet is a strategic investment. Therefore, the team that governs it should review indicators quarterly and propose improvements. Only then does replacing SharePoint stop being a one-off project and become a continuous improvement process.
