In 2026, companies in Palma that want to evolve their intranet face a key decision: keep SharePoint or replace it with a more flexible and connected platform. SharePoint has been a document pillar for years, but current usage demands intelligent search, automation, integrations and a simple user experience. This Q&A summarizes the essential points to understand what an intranet that replaces SharePoint means, when it makes sense, and how to approach the project with confidence.
Why consider an intranet that replaces SharePoint in Palma? Because business needs have changed. Storing documents in shared folders is no longer enough: the intranet must act as an operations center where people find answers, execute tasks and consult data in real time. Many companies using SharePoint detect inefficiencies: slow searches, manual processes, lack of visibility and a steep learning curve. Instead of forcing a generic tool, more and more organizations are choosing custom software that adapts to their workflows and internal culture.
What makes a modern intranet different from a classic portal? A modern intranet is not just an internal website. It is a platform that integrates data, people and processes. For example, when an employee logs in, they see assigned tasks, relevant documents and pending approval notifications. Behind that simplicity there is an architecture connected to business systems, capable of applying rules, recording actions and offering useful metrics. A classic portal shows static information; a current intranet generates actions. This difference is perceived in daily operations, where teams stop wasting time looking for data and start using it to make decisions.
How does AI contribute to an intranet that replaces SharePoint? AI adds intelligence to search and task execution. An employee can type a natural question, for example what is the purchasing procedure, and get a clear answer, with the exact document and the steps to follow. It is also possible to generate automatic meeting summaries, classify contracts or identify risks in records. The implementation of artificial intelligence must be done with privacy and control criteria. In many cases, AI agents are designed to act on specific processes: they review requests, update statuses or send reminders, always within limits defined by the organization.
What role does cybersecurity play when replacing SharePoint? The intranet stores confidential information about clients, employees and operations. Therefore, security must be present from day one. This includes defining role-based permissions, applying robust password policies, protecting communications and keeping an event log. Q2BSTUDIO integrates cybersecurity measures into development, aligned with the General Data Protection Regulation and common industry standards. Every access to sensitive information must be auditable. A well-designed intranet gives management peace of mind because they know exactly who can see what and under what conditions.
Is it mandatory to use cloud AWS/Azure for a modern intranet? There is no single answer. It depends on the sector, data volume and internal policies. One advantage of cloud AWS/Azure is elasticity: storage or computing capacity can be expanded without buying hardware. However, some companies need to keep certain data on-premises. The most reasonable solution is often a hybrid architecture, where the intranet communicates with cloud services while respecting legal restrictions. What matters is that the platform offers flexibility and that technical decisions are made based on cost, performance and data sovereignty.
What integrations does an enterprise intranet need? Every company starts from a different ecosystem: ERP, CRM, invoicing tools, corporate email, own databases or external services. The intranet must be able to connect with all of them. Instead of replacing systems that work, integrations are built that allow the intranet to read and update relevant information. For example, a customer can check the status of their orders from the portal while the data is synchronized with the ERP. It is also common to integrate BI/Power BI to display indicators inside the intranet. Likewise, process automation flows can be defined to update data in both directions, reducing manual intervention. The better connected the systems are, the fewer errors occur and the faster decisions are made.
How much does an intranet project in Palma cost and how long does it take? It depends on scope. A basic intranet can be ready in a few weeks, while a complex project with integrations and AI modules requires more time. Cost should be understood as an investment: by reducing manual tasks, speeding up approvals and centralizing information, return on investment usually appears in less than a year. To set a budget, it is best to define critical processes and success metrics first. Q2BSTUDIO proposes a phased plan, so each stage creates value and allows the next ones to be adjusted without compromising the whole project.
How do you choose the right partner in Palma? Technical experience is necessary, but not enough. A good partner must understand the business, listen to users and explain the implications of each decision. Q2BSTUDIO offers custom software development, AI consulting, systems integration and support during production launch. Its philosophy is for the client to keep control of the platform, with access to the code and clear documentation. For a company looking to replace SharePoint, having a team that combines technical knowledge and process vision makes the difference between just another tool and a real competitive advantage.
In short, proposing an intranet that replaces SharePoint in Palma in 2026 is not a technological whim. It is a response to an environment where information must flow, tasks must be automated, and data must be available at exactly the right moment. A well-designed platform, with AI, cybersecurity, cloud AWS/Azure when necessary and dashboards based on BI/Power BI, can transform the way an organization works. The path is not about imitating other companies, but about building a solution that fits the strategy, culture and objectives of each business.
