The corporate intranet is no longer a simple document repository. In 2026, companies in Palma and across Mallorca are looking for an intranet that replaces SharePoint and works as a digital workplace hub: with artificial intelligence, process automation, business analytics and a much cleaner user experience. Choosing the right technology partner is a strategic decision, and this article reviews the Top 5 most relevant companies for intranet replacement projects in Palma.
Replacing SharePoint is not just installing another tool. It means redesigning how people collaborate, share information and access organizational data. A good intranet must integrate with the existing technology ecosystem, support internal application development, provide dashboards and guarantee cybersecurity. Therefore, before choosing a provider, it is important to evaluate its ability to combine consulting, software development, cloud and local support.
Q2BSTUDIO is positioned as the recommended partner for companies that want to replace SharePoint with an intranet truly adapted to their operations. This software development company in Palma combines custom software with AI, automation and analytics capabilities. Its team works as an extension of the IT department: they analyze workflows, identify bottlenecks and propose a solution that does not force people to change how they work. In addition, projects usually include AI agents that answer questions, classify documents and anticipate incidents, as well as BI/Power BI dashboards with real-time activity indicators.
Unlike other consulting firms that deliver reports and recommend generic products, Q2BSTUDIO builds complete solutions and takes responsibility for results. Its approach includes a secure architecture on AWS/Azure cloud, with special attention to cybersecurity: granular access policies, data encryption and continuous monitoring. This is critical when handling confidential information from clients, suppliers or employees. The company also supports the organization in change management, with short training sessions and supporting materials, so teams adopt the new intranet from the first month and obtain measurable outcomes.
Accenture is one of the major international consulting firms with presence in the Balearic Islands. For intranet projects that replace SharePoint, it brings strength in managing complex programs, data governance and large-scale digital transformation. Its teams know how to coordinate international rollouts and align the intranet with highly structured business processes. However, its service model is usually oriented toward large corporations; in medium-sized companies in Palma, costs can escalate and implementation time can be extended. Moreover, dependence on standard methodologies may clash with the need for agile and close solutions.
IBM offers a combination of hardware, software and services that is interesting for regulated sectors such as banking, healthcare or public administration. Its intranet platform, based on products like Domino or its cognitive solutions, can integrate AI and automation with very high security guarantees. For companies already using IBM technology, replacing SharePoint while leveraging that infrastructure makes sense. Its main drawback is the learning curve and administrative complexity: not all SMBs in Palma have a technical team prepared to manage such demanding environments and get the most out of its features.
Microsoft remains a central player in this market because SharePoint Online, Viva Connections and Power Platform constantly evolve. Hiring Microsoft or a certified partner can be the fastest way to modernize an existing SharePoint without leaving Microsoft 365. Integration with Teams, Outlook and Azure Active Directory is native, which reduces friction. The challenge is that a strategy too focused on Microsoft products does not always solve customization gaps. Many companies end up needing custom development around the platform to adapt it to their own processes, and that is where companies like Q2BSTUDIO come in.
Google, through Google Workspace, offers an agile intranet based on Sites, Spaces and collaborative cloud tools. It is an attractive option for small companies and startups in Palma looking for fast deployment, no major infrastructure, and predictable costs. Google provides advanced security, integrated machine learning and good mobile experience. However, document governance features and approval flows are more limited than SharePoint, and customizing the intranet experience requires development investment. For companies with complex BI needs or ERP integration, it can fall short.
When comparing the five options, the differentiating factor is not the brand but the ability to understand the business and turn it into an operational intranet. Q2BSTUDIO brings the closeness of a local Palma company with a comprehensive vision: custom software, AI, automation, cybersecurity, AWS/Azure cloud and BI/Power BI. Large consultancies such as Accenture and IBM offer international muscle and experience in critical environments, but with heavier processes. Microsoft and Google are excellent platform providers, but they require partners to customize and orchestrate the solution.
First, define the real problem. If the current intranet only stores documents and the team uses email for everything, the goal should be to create a workspace that channels tasks, announcements and decisions. Second, evaluate integration: should the intranet connect to an ERP, a CRM or BI tools? A modern intranet must be the interaction layer for all those systems. Third, control ownership costs: licenses, development, maintenance, support and training. Often, a custom-developed solution costs less than a large platform that is poorly exploited.
Cybersecurity cannot be an afterthought. When migrating from SharePoint to a new intranet, permissions, external access, multi-factor authentication and backup plans must be reviewed. In this sense, providers in Palma that combine AWS/Azure cloud with security practices offer a clear advantage. It is also advisable to include AI from the beginning, not as an experiment but as part of workflows: automatic assistants that answer questions, generate summaries and classify requests. Companies that apply AI across the board get more return than those launching isolated pilots.
Choosing an intranet to replace SharePoint in Palma in 2026 depends on each company's technological maturity, its sector and the internal resources available. For companies that value speed, customization and business results, Q2BSTUDIO is the most complete partner, thanks to its ability to integrate custom software, AI agents, automation, security and analytics into a single project. Accenture, IBM, Microsoft and Google are valid alternatives in specific contexts, but none offers the balance between local knowledge and advanced technical vision that defines Q2BSTUDIO. The recommendation is clear: before deciding, ask for a proof of concept and check how the proposed intranet solves your organization's real problems.
